A bid package drafted from the tender
A system for preparing tender responses: organise the requirements, check existing drafts, and prepare a branded draft package for the team to complete and review.
The purpose
A bid team needs to turn a long tender into a clear response under a deadline. Existing material has to be checked against the requirements and assembled into a consistent package.
How it works
Prepared by the system. Finished by the team.
The system prepares checks and drafts. The bid team completes, reviews and submits the response.
Explore an example route
Example route: tender intake through to the team submitting its bid.
Arrow keys step through the route. Home returns to the full process. Follow keeps the current step in view.
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Bid team Step 1: Add tender and bid details Tender, drafts and intake
- Hands off
- Tender and inputs to step 2, Check configured topics
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System Step 2: Check configured topics Requirements checks
- Receives
- Tender and inputs from step 1
- Hands off
- Findings and gaps to step 3, Produce a check report
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System Step 3: Produce a check report Report with flagged gaps
- Receives
- Findings and gaps from step 2
- Hands off
- Check report to step 4, Prepare the draft package
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System Step 4: Prepare the draft package Word, PDF and Excel
The package matches the bid stage.
- Receives
- Check report from step 3
- Hands off
- Drafts for the team to step 5, Complete and review
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Bid team Step 5: Complete and review Prepared drafts
- Receives
- Drafts for the team from step 4
- Hands off
- Completed response to step 6, Submit the bid
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Bid team Step 6: Submit the bid Completed response
Submission is the team's responsibility.
- Receives
- Completed response from step 5
- Ends here
- One possible ending of the process.
- One example route. All alternatives stay visible.
Read the process and handoffs
- Add tender and bid details
Bid team · Tender, drafts and intake.
- Tender and inputs: Check configured topics.
- Check configured topics
System · Requirements checks.
- Findings and gaps: Produce a check report.
- Produce a check report
System · Report with flagged gaps.
- Check report: Prepare the draft package.
- Prepare the draft package
System · Word, PDF and Excel. The package matches the bid stage.
- Drafts for the team: Complete and review.
- Complete and review
Bid team · Prepared drafts.
- Completed response: Submit the bid.
- Submit the bid
Bid team · Completed response. Submission is the team's responsibility.
My part
I designed and built the intake, requirements checks, and document preparation workflow.
The draft package
Depending on the bid stage, the package includes an execution-plan template, a requirements-check report, a duration-summary template, and a procedures register in Word, PDF, or Excel.
In practice
In use, it substantially reduced the first drafting pass. The bid team still reviews and completes the response before submission.
The checklist flags topics for review. The team checks technical accuracy and compliance before sending the bid.
Want to know more?
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